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As someone who looks after various SME’s and travel policies (which in many cases are loosely based) I gave this as a template. A Forum user has taken this and tweaked for there own business.
Flights under (a) hours – Economy
Flights between (a hours and b hours) – Premium Economy where offered
Flights above (b) hours – Business
Prices taken on best direct option where applicable (or most logical routing if indirect). If passenger decides to take an indirect flight (say Business via Middle East to South Africa from Europe instead of Economy direct) but is able to obtain a better class of travel for the same fare as the direct flight – then upgraded travel permitted. For flights between (a & b hours / over b hours) – where these are overnight flights then upgrade from Economy fare permitted if extra cost if less than xx% more / or under £xxx increase (Say Economy to US is £800 and Premium Return is £1000 return (or economy out / Premium back on an overnight is £200 more then this is permitted). Likewise if a traveller wishes to travel earlier out / later back and is able to obtain a higher class of travel for same Economy fare as quoted within original parameters of travel then this is permitted provided total costs include extra accommodation (where relevant) and no time is given back in lieu.
Things to consider:
Regular Travellers “or your Road Warriors” may be entitled to higher class of travel – someone taking 2 longhaul trips a month should be allowed more comfort than someone travelling longhaul once a year (open to debate).
Some organisations work on seniority – though I don’t find this common in SME Businesses.
Who is paying cost of travel – if your client is paying and happy to cover costs of out of policy travel then Business/First class permitted subject to your approval process.